Document workplace safety instruction in the United Kingdom
After the in-person briefing, see who attended, which instruction revision and language each worker received, and whether understanding was confirmed.
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Illustration — no site or worker data shown.
Prepare published instruction content and the revision to use.
Explain the topic in person, as you do today.
Understanding confirmed
Needs explanation
Understanding confirmed
Workers confirm in their language on a shared phone or tablet.
Explain again when needed. A record is created after instructor confirmation.
From a toolbox talk to a safety instruction record you can retrieveSession confirmation records the briefing; it does not mean every worker demonstrated understanding. The instructor can explain again and record a retest.
Example record
| Worker | Language | Outcome |
|---|---|---|
| Worker 014 | English | Understanding confirmed |
| Worker 027 | German | !Needs explanation |
| Worker 031 | Spanish | Understanding confirmed |
Session confirmation records the briefing; it does not mean every worker demonstrated understanding. The instructor can explain again and record a retest.
Request a demoThe instructor leads the briefing in person while the crew is together. sciilo helps record what happened.
Prepare published instruction content and the revision to use.
Explain the topic in person, as you do today.
Workers confirm in their language on a shared phone or tablet.
Explain again when needed. A record is created after instructor confirmation.
Poor connection? Print the session pack — a paper copy of the instruction with confirmation sheets — run the briefing, then scan and upload the completed pages.
Request a demoIn the United Kingdom, Management of Health and Safety at Work Regulations 1999 Regulation 13 — Capabilities and training sets out employer duties on workplace safety information, instruction or training. The points below summarize only the duties identified in that provision.
Checked 2026-09-29
Management of Health and Safety at Work Regulations 1999 includes the cited provision on workplace safety instruction, information or training: Regulation 13 — Capabilities and training.
Management of Health and Safety at Work Regulations 1999 — Capabilities and trainingRegulation 13 requires adequate health and safety training on recruitment and when workers are exposed to new or increased risks, including after transfer or a change of responsibilities.
Management of Health and Safety at Work Regulations 1999 — Capabilities and trainingEmployers must take account of workers’ health and safety capabilities when entrusting tasks and provide appropriate training when risks change or new risks arise.
Management of Health and Safety at Work Regulations 1999 — Capabilities and trainingShort answers for HSE managers, contractors and labour providers.
An instructor-confirmed result of an in-person briefing, per worker: who attended, who led the session, which instruction revision and language the worker received, whether they demonstrated understanding or needed more explanation, and when the instructor confirmed the session. The record is integrity-protected and retrievable later.
No. The briefing — a toolbox talk, site induction, refresher or task-specific instruction — is delivered in person by a qualified person. sciilo documents what happened; it does not take over any employer duty.
Each worker completes a short confirmation step in their own language on a shared phone or tablet. A failed check is never recorded as cleared: the instructor explains again and records a retest. Cleared, needs-explanation, absent and unable-to-complete outcomes stay distinct.
Instruction languages are yours to define: your organisation manages the content, revisions and translations, and sciilo records who reviewed each published translation. The product interface launches in English and Ukrainian.
Print the session pack, run the briefing on paper, then scan and upload the completed pages. This is a capture fallback, not automatic offline operation.
Yes. A confirmed record can be verified through an opaque token without exposing any worker’s personal information. Authorised users in your organisation see the full record for internal follow-up or external review.
sciilo helps document what actually happened. It does not replace employer duties or the instructor’s explanation.